Terms and Conditions for Interpreting

Request Conditions Standard Price
Range of  Added or Discounted Price

Conditions of Payment Reservation Fee in advance and  prompt payment upon completion of interpreting services
Cancellation Fee unless 6+ days prior notice is provided *1
Specialized Content (Degree of Difficulty) +10-50%
Services Provided to Areas Requiring Travel
(Travel Charges)
Attachment 1
Traveling Expenses
(Accomodations, Meals, Daily Allowance,  Transportation Expenses)
Attachment 2
Regular Dispatch  Repeat Discount 10% Discount

*1:   Please see below for  Reservation Fees and Cancellation Fees
        Depending on content and past transactions, pre-payment may be requested.
        Please let us know if you require a certain billing period due to your company's accounting policies.

Additional Charges and Expenses

   Reservation Fees, Cancellation Fees
  • Reservation Fees

Upon accaptance of your application for interpreting service, please transfer the appropriate reservation fee.
The Reservation Fee schedule can be found in #5 on the Order Process page.

  • Cancellation Fees

A cancellation fee will be required for any project cancelled less than six (6) days of the scheduled date according to the chart below.

Cancellation on the day prior to or the day of the scheduled project 100% of Standard Price
Cancellation within five (5) days of the scheduled project
  30% of Standard Price
*Cancellations are only accepted between 10:00 and 19:00 on weekdays

* Cancellations made more than six (6) days prior to a scheduled project shall not require a cancellation fee
   However, please be aware that the application fee is non-refundable

* Cancellation charges shall also apply in case of sudden change of schedule, etc. where it becomes impossible to dispatch the
scheduled interpreter
and Samurai Interpreters shall not be held responsible for non-performance of services due to force majeure, etc.

  •  Attachment 1:  Travel Charges

In the case that the venue is held in an area which requires the interpreter to travel,
additional charges for time spent in activities other than interpreting shall be added to the Standard Price according to the calculations below. 

{Domestic} Within Japan Rank A
Rank B
(1) for time required for travel on a day with no interpreting
10,000 yen 5,000 yen
(2) for time required for travel on a day with half a day of interpreting Standard Price +10,000 yen Standard Price +5,000 yen
(3) for a full day of travel or a full day spent at site with no interpreting 20,000 yen
10,000 yen

{International} Outside Japan Rank A
Rank B
(1) for each day of travel with or without interpreting 20,000 yen 10,000 yen
(2) for the half day before or after each half day of interpreting Standard Price+10,000 yen Standard Price+5,000 yen
(3) for time required between consecutive meetings 20,000 yen 10,000 yen

  • Attachment 2-1: Accomodation / Meals / Allowance 
{Domestic} Within Japan / per day

(1) When interpreter is responsible for all costs
20,000 yen
(2) When accomodations (including tax) are paid for by organizer
8,000 yen
(3) When accomodations are not required
3,000 yen

{International} Outside Japan / per day

(1) When the interpreter is responsible for all costs
US $200.00
(2) When accomodations (including tax) are paid by organizer
US $80.00
(3) When accomodations are not required
US $30.00

  • Attachment 2-2: Traveling Expenses

Domestic / International
(1) Round trip air fare and/or train fare to the place where the meeting is held
(2) Any bus/taxi fares incurred at the meeting site
(3) In case of International travel, Overseas Travel Accident Insurance (standard shall be +5000 yen per week)